It should be of no surprise that Teams has been a huge focus point for Microsoft during the COVID-19 Pandemic, following from this has been a number of new features added to the service to enhance the usability and options.
The need to be able to work remote and the use of video communication platforms has increased astronomically throughout the year, people have adjusted to conducting meetings online. Teams Users alone made over 650 million calls in October!
Whether it be slamming doors, dogs barking, children playing or babies crying.. the management of background can be a mission when working remotely and participating on a meeting/ call - but not for much longer!
Microsoft Teams have introduced three levels of noise suppression in order to help keeping meeting participants focused and attentive. This setting is currently available only in Teams Windows desktop app, users are able to change the setting at any time. Once changed, the setting will then carry over to the next meeting and/or call.
From the Main Teams Window follow these simple steps:
Have you ever left a meeting/ presentation more confused than informed, wishing you could simply review information in your own time, in the form of an informative, user friendly dashboard? Well this is where Power BI dashboard enters the room!
A Power BI dashboard is single page (also commonly referred to as a 'canvas') that uses different visualisations to convey information, but what are some things to consider when making a dashboard?
Listed below are 5 tips on ensuring your Power BI dashboard is conveying the right information, effectively to its readers.
1. Audience/ Target: Who will be utilising the dashboard? Have a key audience in mind when designing the dashboard. What are some of the key elements that a user will need to gain from the dashboard in order to make an informed decision?
2. Keep it clear: Ensure everything is able to be viewed at a glance. What will the dashboard be used to convey? What information is best suited to be displayed in order to assist the reader/ user?
Do you know how productive your staff are? Or even how productive you are? Did you know that Microsoft’s new Productivity dashboard has all the answers?
You and your staff spend a lot of time on your devices, and a lot of time working with the Microsoft product suite. I bet there have been times when your internet is slow, you have too many meetings distracting you from your work, or dread the thought, your Outlook crashes! So how productive have you actually been in the past 7 days? 30 days? These metrics are all captured, and now readily available.
You can now build a more resilient business that is able to meet future challenges, by leveraging Microsoft Productivity Score’s in-depth analysis of Microsoft 365 applications and your general computing, to visualise how technology can better assist in optimising you productivity.
The new Productivity Score dashboard provides visibility into how you and your organisation operate, across five key categories:
The Productivity Score dashboard feature provides insights that transform how work gets done by showing you how your staff are using Microsoft 365 services like Outlook, Microsoft Teams, SharePoint, and OneDrive. It lets you know the number of days an individual was active on the Office suite (Microsoft Word, Outlook, Excel, PowerPoint, Skype, and Teams) in the last month and on what type of device.
It’s even smart enough to test network connectivity and app health. So if there’s a particular team member who’s always having computer issues, you’ve got some real world data to troubleshoot with.
This provides organisations with greater collaboration and technology experiences. On a smaller scale, you can drill down to see the number of days a specific employee sent an email containing an @mention or the number of times they had their camera on during meetings.
You will have access to 73 pieces of granular data about your team’s behaviour, all associated with them by name in a handy dashboard. Privacy is paramount, which is why the default view is shown in averages and to the individual only. Direct managers and supervisors in the organisation can then drill down to the explore the activity of individuals.
You can also choose anonymous user data or to opt out of using “people” data altogether.
It sounds great, and you can’t wait to have a look, right? Unfortunately the Productivity Score dashboard is not enabled by default, so you will need to click THIS LINK (https://admin.microsoft.com/AdminPortal/Home#/productivityscore) and click on the “Enable Productivity Score” button. Microsoft will then automatically start to produce and display your Productivity data, but it will take a few days to accumulate, so don’t delay!
To learn about some of the great projects 365 Solutions Group have done for our clients, jump over to our Media page where we have a number of video testimonials. Or to find out more about this or anything Microsoft, contact our friendly team on 1300 228 744
In November 365 Solutions Group were fortunate enough to be selected as finalists in the MyBusiness Awards for 2020 in two categories; Business Leader of the Year and ICT Business of the Year.
The MyBusiness Awards is the benchmark for excellence in Australia and the largest independent awards program celebrating SME business owners and professionals.
We are extremely pleased to announce that 365 Solutions Group have won Business Leader of the Year award at the MyBusiness Awards 2020!
Our Managing Director Tristram Morgan said of the win:
This may be a leadership award, but my awesome, dedicated team consistently delivering incredibly high standards of work is why I am receiving this award.
The awards night took on a slightly different format this year, what would usually be a black-tie gala dinner this year due to COVID-19 restrictions was a live, virtual broadcast.
The finalist list featured over 250 high-achieving individuals and businesses across 30+ submission-based categories.
A comment from the 2nd-in-charge (2IC) Kim Brian:
The entire growing 365 Solutions Group team are so incredibly proud of Tristram, and what we have achieved in the past 4 years, but specifically the last 18 months. Tristram truly deserves this award. He is flexible, kind, hilarious, accountable, willing to grow, gives and receives actionable feedback and is the first to admit that he has more growing and learning to do. The outstanding work we do for our clients is fast becoming renowned, but none of it would be possible without him as our steady captain keeping the boat rowing in the right direction. He truly is the Business Leader of the Year, and of our lives.
Get more time back in your day by utilising Cortana - your Microsoft 365 Virtual Assistant.
To overcome the challenges often faced with setting up a meeting with someone either inside or outside of your organisation, Microsoft launched a project called 'Calendar.help' which gives Cortana the ability to assist with arranging meetings on your behalf.
By simply including Cortana in emails to recipients, you can then let Cortana know what you require in the body of the email.
Research has shown that on average workers spend 4.8 hours per week scheduling meetings, 15% of collective organisation time is spent in meetings however, just 1% of employees are using meeting scheduling tools. There is a large need for a simple yet effective measure when it comes to scheduling meetings, and that's where Cortana steps in.
Cortana understands natural language, so no special commands are required. You can simply advise on the location, duration and/ or timing of the meeting or simply mention 'Cortana, find a time for us'
If you have access to your recipients calendar availability , Cortana can go ahead and book the meeting when everyone is available. For anyone outside of your organisation, Cortana is able to schedule a time on your behalf with the recipient without the need for anyone to sign up or sign in.
Cortana is able to reply to your recipients emails 24/7, 7 days a week, even when you're busy which gives you more time back in your day to focus on tasks at hand.
If you'd like to learn more about this then contact our friendly team and we'll be more than happy to assist.
In order to stay ahead in our ever evolving day to day, organisations need to be well organized and time-efficient and for many businesses, managing digital assets can prove to be a huge challenge.
Microsoft SharePoint Syntex is an Office 365 service that helps organizations in the form of delivery content services which work the way you need them to.
Just some of the key features of Microsoft SharePoint Syntex include:
Organisations need a solution that is able to effectively and efficiently classify the many different document types they deal with in a timely manner, whilst additionally being able to isolate the important information from those documents to make visible to their users.
In Microsoft SharePoint Syntex you are able to create content understanding models and subsequently train them to read documents the way you do. The models automatically classify and tag the documentation to locate it more easily. Microsoft SharePoint Syntex is a time-saving everyday processes which ultimately manages and protects your organisations documentation and information.
If you'd like to know more, contact our friendly team at: email@example.com or 1300 228 744
The MyBusiness Awards is the benchmark for excellence in Australia and the largest independent awards program celebrating SME business owners and professionals. We are pleased to announce that 365 Solutions Group has been shortlisted for the MyBusiness Awards 2020
365 Solutions Group has been named as a finalist in the MyBusiness Awards for both Information and Communications Technology (ICT) Business of the Year and Business Leader of the Year
Award recipients represent a true cross-section of the SME industry, recognizing the best of the best, highlighting, and celebrating outstanding achievements and providing winners with a desirable accolade.
The finalist list, which was announced on Friday, 6 November, features over 250 high-achieving individuals and businesses across 30+ submission-based categories.
Do you start every day under a confusing backlog of conflicting notifications, reminders and emails across inbox, calendar and to-do list? Before you can get anything productive done, you have to waste a stressful and decision-dense hour clearing out the overnight digital tangle and getting your ducks in a row. If only there were a quicker way. Well, now there is. It’s called the Briefing Email