Video is more important than ever in the modern workplace.
Video empowers people to share knowledge, and drive communication, training, and employee engagement.
A new vision for Microsoft Stream empowers users to create, share, discover, and manage video just as they would any other file.
In the new Stream, video and audio files will be stored on the SharePoint files platform within Microsoft 365 like all other file types; already today, SharePoint powers file experiences for Microsoft Teams, OneDrive, Yammer, and Outlook.
Microsoft Stream (Classic) is loosely connected to other Microsoft 365 apps and services, but videos are stored separately. You upload your videos, manage them there, then link to those videos in other places and applications.
The new Stream
With the new Stream, users upload videos the same way they upload any other file, videos are then automatically stored within the SharePoint files platform. Videos are played, enhanced, and edited by the new Stream web app and embeddable player.
In fact, videos across Microsoft 365 (in SharePoint, OneDrive, Yammer, and Teams) will be considered Stream videos, powered by the SharePoint files platform. And just like other Office file types, Stream videos can be shared with coherent permissions in all the Microsoft 365 apps.
So how is this vision achieved?
After a video, group, or channel, is moved to the new Stream, existing Microsoft Stream (Classic) embed codes and links will still work, redirecting to the same content in SharePoint or OneDrive. They will maintain the redirection logic in Stream (Classic) for up to 1 year after retirement of Stream (Classic).
Why this Change?
The change to remote working within organizations and increased requirements for capabilities such as meeting recordings and remote learning have led to the limitations of Stream (Classic) being highlighted.
Storage allocation is a primary factor, with Microsoft Stream (Classic) only allocating 500GB per tenant plus 0.5GB per licensed user which will quickly be used up if an organization leverages video heavily.
Microsoft Teams meeting recordings
Recordings of Teams meetings are able to be saved in Microsoft 365. This means meeting recordings can be stored and shared with OneDrive and SharePoint, like any Office file. This enables you to share meeting recordings with people inside and outside your organization like any Office file. The change also unlocks top customer requests including analytics and API-level access to meeting recordings.
You can find videos in Microsoft 365 using Microsoft Search. Initially, videos can be found using the video’s name and metadata. Video-specific search experiences such as transcript search and video recommendations will follow as we transition to the new Stream.
Today, file analytics for videos in OneDrive and SharePoint already offer view trends over time as well as audience and usage insight. In the future, we will go deeper with more video-specific analytics that will provide deeper insights into user, device, and content interaction.
Sharing and permissions
Videos will follow the same sharing and permissions model as any other file in Microsoft 365. Users will have options to share with anyone outside their organization, people inside their organization, or with specific people, based on the sharing policies of the organization.
As with end-user sharing and permissions, administrative settings, controls, reports, and other actions that apply to any file will apply to all videos. As with other files, SharePoint admins will retain the ability to act on content in any SharePoint site or any user’s OneDrive for Business.
Microsoft will be bringing information governance—like that is available to other Office documents—to Stream. All video files inherit information governance features in Microsoft 365. Later this calendar year, Teams meeting recordings saved on the SharePoint files platform can get automatic retention labelling with appropriate licensing.
Microsoft are also investing heavily in this space in the future by adding specialized support for governance around meetings and videos in terms of eDiscovery on transcripts, legal hold, sensitivity labels, and more.
In most organizations, Teams meeting recordings comprise the bulk of videos stored in Stream. Microsoft will assist users better manage storage with automatic retention polices and other features inherent in the new Stream.
Are you currently using Stream? We'd love to know your thoughts in the comments below.
Microsoft Viva, is the first Employee Experience Platform (EXP). Viva brings together communications, knowledge, learning, resources, and insights into an integrated employee experience that builds on the foundation of Microsoft Teams to empower people regardless of their location.
Microsoft Viva can be separated into 4 sections:
Microsoft Viva Topics - automatically organize content and expertise across your organization, making it easier for people to locate information. Users can now enable faster learning, connections and innovations with information easier than ever to locate. Microsoft Viva Topics uses AI technology to connect, manage and protect knowledge and expertise, delivering them across Microsoft 365.
According to Knowledge Sharing in a Changing World - Spiceworks/Ziff Davis, commissioned by Microsoft, 2021 - 60 minutes is the amount of time people spend about an hour or day or up to seven weeks per year searching for or recreating information!
Microsoft Viva Connections - engagement experience driven, aimed to keep everyone to keep everyone engaged experience driven, aimed to keep everyone engaged and informed. Using Viva Connections, users are able to shape workplace culture and nourish connections which ultimately allow employees to thrive in their environment.
Microsoft Viva Learning - through employee training, employees are able to reach their full potential uninterrupted. Viva Learning will be releasing a preview of the platform in April so stay tuned! According to Leading in Learning, Bersin by Deloitte - currently only 1% of employees use their workweek to focus on learning new skills!
Microsoft Viva Insights - in order to improve productivity and wellbeing, Viva insights uses privacy-protected insights and recommendations to assist users in order to maximise their efficiencies.
All in all Microsoft Viva aims to empower both employees and employers to flourish, regardless of location or circumstance through data-driven insights, delivered virtually to keep up with the challenges the workplace faces in this online age.
Powered by Microsoft 365, Viva empowers its users and encourages growth, communication and success!
Microsoft have announced that they are introducing a SharePoint app bar in SharePoint online that will feature global navigation in your SharePoint modern communication and team sites.
The app bar once available, will be accessible on the left-hand side anywhere in SharePoint.
The SharePoint app bar will provide quick access to customizable global navigation as well as other intranet resources, making information and resources readily accessible for users on these sites.
With an expected release of mid-March users will be able to access the SharePoint app bar from the upper left-hand side of the browser on the SharePoint start page and throughout modern SharePoint sites.
Once the SharePoint app bar has been enabled, 4 tabs will be displayed including; Global navigation, Sites, News and Files.
The SharePoint app bar improves global wayfinding and dynamically displays personalized content for sites, news, and files.
The app bar features customizable global navigation that leads to important intranet resources. Personalized content, news and files, is driven by Microsoft Graph and cannot be customized.
N.B. The SharePoint app bar could impact current page customizations, e.g. if you have customized a header and footer using SPFx extensions then the app bar will cover parts of both the header and footer.
Keen to learn more about SharePoint in general?
Contact our team today to learn more and if you haven't already you can reach out and book a FREE consult with us!
Until recently, a Power App was designed as a landscape 'tablet' mode app used on desktop windows, or a portrait layout 'mobile' mode designed for phones on a smaller canvas. When you wanted to design a functionality that was used on both a desktop and a mobile, you either had to live with a big chunky vertical one on your desktop, a smaller hard to read horizontal one on your phone, or duplicate the work and build two versions of your application.
Some of the dedicated developers found ways to mimic a responsive design with complicated formulas that checked the width of the screen, and changed position and size percentage variables; however this method was incredibly time consuming as each and every element needed to have complex 'if this than that' formulas built into their visibility, position and size.
It should be of no surprise that Teams has been a huge focus point for Microsoft during the COVID-19 Pandemic, following from this has been a number of new features added to the service to enhance the usability and options.
The need to be able to work remote and the use of video communication platforms has increased astronomically throughout the year, people have adjusted to conducting meetings online. Teams Users alone made over 650 million calls in October!
Whether it be slamming doors, dogs barking, children playing or babies crying.. the management of background can be a mission when working remotely and participating on a meeting/ call - but not for much longer!
Microsoft Teams have introduced three levels of noise suppression in order to help keeping meeting participants focused and attentive. This setting is currently available only in Teams Windows desktop app, users are able to change the setting at any time. Once changed, the setting will then carry over to the next meeting and/or call.
From the Main Teams Window follow these simple steps:
Have you ever left a meeting/ presentation more confused than informed, wishing you could simply review information in your own time, in the form of an informative, user friendly dashboard? Well this is where Power BI dashboard enters the room!
A Power BI dashboard is single page (also commonly referred to as a 'canvas') that uses different visualisations to convey information, but what are some things to consider when making a dashboard?
Listed below are 5 tips on ensuring your Power BI dashboard is conveying the right information, effectively to its readers.
1. Audience/ Target: Who will be utilising the dashboard? Have a key audience in mind when designing the dashboard. What are some of the key elements that a user will need to gain from the dashboard in order to make an informed decision?
2. Keep it clear: Ensure everything is able to be viewed at a glance. What will the dashboard be used to convey? What information is best suited to be displayed in order to assist the reader/ user?
Do you know how productive your staff are? Or even how productive you are? Did you know that Microsoft’s new Productivity dashboard has all the answers?
You and your staff spend a lot of time on your devices, and a lot of time working with the Microsoft product suite. I bet there have been times when your internet is slow, you have too many meetings distracting you from your work, or dread the thought, your Outlook crashes! So how productive have you actually been in the past 7 days? 30 days? These metrics are all captured, and now readily available.
You can now build a more resilient business that is able to meet future challenges, by leveraging Microsoft Productivity Score’s in-depth analysis of Microsoft 365 applications and your general computing, to visualise how technology can better assist in optimising you productivity.
The new Productivity Score dashboard provides visibility into how you and your organisation operate, across five key categories:
The Productivity Score dashboard feature provides insights that transform how work gets done by showing you how your staff are using Microsoft 365 services like Outlook, Microsoft Teams, SharePoint, and OneDrive. It lets you know the number of days an individual was active on the Office suite (Microsoft Word, Outlook, Excel, PowerPoint, Skype, and Teams) in the last month and on what type of device.
It’s even smart enough to test network connectivity and app health. So if there’s a particular team member who’s always having computer issues, you’ve got some real world data to troubleshoot with.
This provides organisations with greater collaboration and technology experiences. On a smaller scale, you can drill down to see the number of days a specific employee sent an email containing an @mention or the number of times they had their camera on during meetings.
You will have access to 73 pieces of granular data about your team’s behaviour, all associated with them by name in a handy dashboard. Privacy is paramount, which is why the default view is shown in averages and to the individual only. Direct managers and supervisors in the organisation can then drill down to the explore the activity of individuals.
You can also choose anonymous user data or to opt out of using “people” data altogether.
It sounds great, and you can’t wait to have a look, right? Unfortunately the Productivity Score dashboard is not enabled by default, so you will need to click THIS LINK (https://admin.microsoft.com/AdminPortal/Home#/productivityscore) and click on the “Enable Productivity Score” button. Microsoft will then automatically start to produce and display your Productivity data, but it will take a few days to accumulate, so don’t delay!
To learn about some of the great projects 365 Solutions Group have done for our clients, jump over to our Media page where we have a number of video testimonials. Or to find out more about this or anything Microsoft, contact our friendly team on 1300 228 744
In November 365 Solutions Group were fortunate enough to be selected as finalists in the MyBusiness Awards for 2020 in two categories; Business Leader of the Year and ICT Business of the Year.
The MyBusiness Awards is the benchmark for excellence in Australia and the largest independent awards program celebrating SME business owners and professionals.
We are extremely pleased to announce that 365 Solutions Group have won Business Leader of the Year award at the MyBusiness Awards 2020!
Our Managing Director Tristram Morgan said of the win:
This may be a leadership award, but my awesome, dedicated team consistently delivering incredibly high standards of work is why I am receiving this award.
The awards night took on a slightly different format this year, what would usually be a black-tie gala dinner this year due to COVID-19 restrictions was a live, virtual broadcast.
The finalist list featured over 250 high-achieving individuals and businesses across 30+ submission-based categories.
A comment from the 2nd-in-charge (2IC) Kim Brian:
The entire growing 365 Solutions Group team are so incredibly proud of Tristram, and what we have achieved in the past 4 years, but specifically the last 18 months. Tristram truly deserves this award. He is flexible, kind, hilarious, accountable, willing to grow, gives and receives actionable feedback and is the first to admit that he has more growing and learning to do. The outstanding work we do for our clients is fast becoming renowned, but none of it would be possible without him as our steady captain keeping the boat rowing in the right direction. He truly is the Business Leader of the Year, and of our lives.
Get more time back in your day by utilising Cortana - your Microsoft 365 Virtual Assistant.
To overcome the challenges often faced with setting up a meeting with someone either inside or outside of your organisation, Microsoft launched a project called 'Calendar.help' which gives Cortana the ability to assist with arranging meetings on your behalf.
By simply including Cortana in emails to recipients, you can then let Cortana know what you require in the body of the email.
Research has shown that on average workers spend 4.8 hours per week scheduling meetings, 15% of collective organisation time is spent in meetings however, just 1% of employees are using meeting scheduling tools. There is a large need for a simple yet effective measure when it comes to scheduling meetings, and that's where Cortana steps in.
Cortana understands natural language, so no special commands are required. You can simply advise on the location, duration and/ or timing of the meeting or simply mention 'Cortana, find a time for us'
If you have access to your recipients calendar availability , Cortana can go ahead and book the meeting when everyone is available. For anyone outside of your organisation, Cortana is able to schedule a time on your behalf with the recipient without the need for anyone to sign up or sign in.
Cortana is able to reply to your recipients emails 24/7, 7 days a week, even when you're busy which gives you more time back in your day to focus on tasks at hand.
If you'd like to learn more about this then contact our friendly team and we'll be more than happy to assist.