Do you know how productive your staff are? Or even how productive you are? Did you know that Microsoft’s new Productivity dashboard has all the answers?
You and your staff spend a lot of time on your devices, and a lot of time working with the Microsoft product suite. I bet there have been times when your internet is slow, you have too many meetings distracting you from your work, or dread the thought, your Outlook crashes! So how productive have you actually been in the past 7 days? 30 days? These metrics are all captured, and now readily available.
You can now build a more resilient business that is able to meet future challenges, by leveraging Microsoft Productivity Score’s in-depth analysis of Microsoft 365 applications and your general computing, to visualise how technology can better assist in optimising you productivity.
The new Productivity Score dashboard provides visibility into how you and your organisation operate, across five key categories:
The Productivity Score dashboard feature provides insights that transform how work gets done by showing you how your staff are using Microsoft 365 services like Outlook, Microsoft Teams, SharePoint, and OneDrive. It lets you know the number of days an individual was active on the Office suite (Microsoft Word, Outlook, Excel, PowerPoint, Skype, and Teams) in the last month and on what type of device.
It’s even smart enough to test network connectivity and app health. So if there’s a particular team member who’s always having computer issues, you’ve got some real world data to troubleshoot with.
This provides organisations with greater collaboration and technology experiences. On a smaller scale, you can drill down to see the number of days a specific employee sent an email containing an @mention or the number of times they had their camera on during meetings.
You will have access to 73 pieces of granular data about your team’s behaviour, all associated with them by name in a handy dashboard. Privacy is paramount, which is why the default view is shown in averages and to the individual only. Direct managers and supervisors in the organisation can then drill down to the explore the activity of individuals.
You can also choose anonymous user data or to opt out of using “people” data altogether.
It sounds great, and you can’t wait to have a look, right? Unfortunately the Productivity Score dashboard is not enabled by default, so you will need to click THIS LINK (https://admin.microsoft.com/AdminPortal/Home#/productivityscore) and click on the “Enable Productivity Score” button. Microsoft will then automatically start to produce and display your Productivity data, but it will take a few days to accumulate, so don’t delay!
To learn about some of the great projects 365 Solutions Group have done for our clients, jump over to our Media page where we have a number of video testimonials. Or to find out more about this or anything Microsoft, contact our friendly team on 1300 228 744
In November 365 Solutions Group were fortunate enough to be selected as finalists in the MyBusiness Awards for 2020 in two categories; Business Leader of the Year and ICT Business of the Year.
The MyBusiness Awards is the benchmark for excellence in Australia and the largest independent awards program celebrating SME business owners and professionals.
We are extremely pleased to announce that 365 Solutions Group have won Business Leader of the Year award at the MyBusiness Awards 2020!
Our Managing Director Tristram Morgan said of the win:
This may be a leadership award, but my awesome, dedicated team consistently delivering incredibly high standards of work is why I am receiving this award.
The awards night took on a slightly different format this year, what would usually be a black-tie gala dinner this year due to COVID-19 restrictions was a live, virtual broadcast.
The finalist list featured over 250 high-achieving individuals and businesses across 30+ submission-based categories.
A comment from the 2nd-in-charge (2IC) Kim Brian:
The entire growing 365 Solutions Group team are so incredibly proud of Tristram, and what we have achieved in the past 4 years, but specifically the last 18 months. Tristram truly deserves this award. He is flexible, kind, hilarious, accountable, willing to grow, gives and receives actionable feedback and is the first to admit that he has more growing and learning to do. The outstanding work we do for our clients is fast becoming renowned, but none of it would be possible without him as our steady captain keeping the boat rowing in the right direction. He truly is the Business Leader of the Year, and of our lives.
Get more time back in your day by utilising Cortana - your Microsoft 365 Virtual Assistant.
To overcome the challenges often faced with setting up a meeting with someone either inside or outside of your organisation, Microsoft launched a project called 'Calendar.help' which gives Cortana the ability to assist with arranging meetings on your behalf.
By simply including Cortana in emails to recipients, you can then let Cortana know what you require in the body of the email.
Research has shown that on average workers spend 4.8 hours per week scheduling meetings, 15% of collective organisation time is spent in meetings however, just 1% of employees are using meeting scheduling tools. There is a large need for a simple yet effective measure when it comes to scheduling meetings, and that's where Cortana steps in.
Cortana understands natural language, so no special commands are required. You can simply advise on the location, duration and/ or timing of the meeting or simply mention 'Cortana, find a time for us'
If you have access to your recipients calendar availability , Cortana can go ahead and book the meeting when everyone is available. For anyone outside of your organisation, Cortana is able to schedule a time on your behalf with the recipient without the need for anyone to sign up or sign in.
Cortana is able to reply to your recipients emails 24/7, 7 days a week, even when you're busy which gives you more time back in your day to focus on tasks at hand.
If you'd like to learn more about this then contact our friendly team and we'll be more than happy to assist.
In order to stay ahead in our ever evolving day to day, organisations need to be well organized and time-efficient and for many businesses, managing digital assets can prove to be a huge challenge.
Microsoft SharePoint Syntex is an Office 365 service that helps organizations in the form of delivery content services which work the way you need them to.
Just some of the key features of Microsoft SharePoint Syntex include:
Organisations need a solution that is able to effectively and efficiently classify the many different document types they deal with in a timely manner, whilst additionally being able to isolate the important information from those documents to make visible to their users.
In Microsoft SharePoint Syntex you are able to create content understanding models and subsequently train them to read documents the way you do. The models automatically classify and tag the documentation to locate it more easily. Microsoft SharePoint Syntex is a time-saving everyday processes which ultimately manages and protects your organisations documentation and information.
If you'd like to know more, contact our friendly team at: firstname.lastname@example.org or 1300 228 744
The MyBusiness Awards is the benchmark for excellence in Australia and the largest independent awards program celebrating SME business owners and professionals. We are pleased to announce that 365 Solutions Group has been shortlisted for the MyBusiness Awards 2020
365 Solutions Group has been named as a finalist in the MyBusiness Awards for both Information and Communications Technology (ICT) Business of the Year and Business Leader of the Year
Award recipients represent a true cross-section of the SME industry, recognizing the best of the best, highlighting, and celebrating outstanding achievements and providing winners with a desirable accolade.
The finalist list, which was announced on Friday, 6 November, features over 250 high-achieving individuals and businesses across 30+ submission-based categories.
Do you start every day under a confusing backlog of conflicting notifications, reminders and emails across inbox, calendar and to-do list? Before you can get anything productive done, you have to waste a stressful and decision-dense hour clearing out the overnight digital tangle and getting your ducks in a row. If only there were a quicker way. Well, now there is. It’s called the Briefing Email
Information Rights Management (IRM) is the management of a users right to information. Do they have the right permission to work with this file? Within Microsoft you can setup labels, and apply restriction policies to these labels. For example a email or document tagged as 'confidential' may prevent the user from edited, printing, downloading, or forwarding it. If the user tries to copy and paste some content the paste action will be blank, if they try to screenshot it will turn out black and even taking a photo of the screen applies an invisible watermark to identify which authorized user had it open when the photo was taken.
Common labels include public, internal, financial and confidential, and can be applied manually during email/document creation, to whole libraries/folders or automatically by policies that look for specific triggers; for example if bank details are detected, it automatically applied the financial label to prevent editing or forwarding.
Click Read more to watch a video and find out more.
Stop paying subscription costs for multiple email addresses that could be free shared mailboxes. Watch this video as Kim explains, or download the PDF guide below to distribute to your staff as multiple logins and email addresses become 1 login to multiple places.
In Microsoft Core Services Engineering and Operations (CSEO), formerly Microsoft IT, we empower employees to accomplish more by digitally transforming how they work. Our goal is to implement technologies and solutions to help Microsoft employees be their most creative, innovative, and productive. To improve the employee experience at Microsoft, we’re implementing Microsoft Search in Bing (formerly known as Bing for business) to enhance the discoverability of information, people, and apps. We’re also integrating PowerApps with Microsoft Search in Bing so that employees can find internal resources and complete common tasks in one place—conveniently within the context of their search results.
Delivering better search with task completion
Microsoft employees work in an ecosystem that includes numerous and disparate self-service tools and a sea of data. Although internet searches yield more relevant results than ever before, employees can still find it time-consuming and frustrating to locate the answers they need within the enterprise. Tools and data exist in difficult-to-find locations, or they’re hosted separately from related information sources—often requiring visits to multiple data sources to find all information required to complete a single task.
Microsoft Search in Bing is a new search offering that saves time and increases employee productivity by delivering more relevant search results, based on organizational context. Microsoft Search in Bing can be used with a browser on any device. It intelligently and securely retrieves information from enterprise resources—information such as company data, details about colleagues (as shown in Figure 1), shared files, team sites, and office and meeting locations, as well as public web results—and displays them in a single user experience.
In addition to providing a unified web and work search experience, Microsoft Search in Bing integrates with PowerApps to enable users to complete common tasks from within their search-results pane.
For more information, book a demo: