Did you know that you are able to update and schedule your Microsoft Teams for when you're out of the office?
Out of Office messages are a great way to advise both external and internal parties that you are currently not available. Anyone that contacts you while you're away from the office will receive a (customisable) message, and the best part is that you are also able to determine a specific date range that they will receive this notification.
Microsoft Teams offers the option to display your Out of Office each time someone tries to sent you a message or @ mentions you in a channel. Here's how to get started:
1. Launch Teams and click on your profile picture.
2. Then click on Set Status message.
3. Type your ‘Out of Office‘ message. There’s a 280 character limit to your message. Users can also @mention whom people can contact while you’re offline.
4. Check the option Show when people message me.
5. Click on Clear status message after.
6. Set how long you want the message to be visible to everyone.
7. Apply the changes and you’re done.
This one of many cool features that are being rolled out by Microsoft regularly, and we help our customers to keep up with the improvements so they can make the most of them as they are released. Book a chat with one of our team here to find out how we can help your organization make the most of the Office 365 applications!
Microsoft Office 365 is full of handy shortcuts and features that many people are not aware of. Even within the standard applications of Word and Excel that most people use every day, there are literally dozens of handy features that can make your work easier. No matter what language you speak, most of the world speaks a different one, which is why Microsoft created the Translate feature, which is available within Word, Excel, OneNote, and PowerPoint. There is support for translating a single line of text to an entire document in over 60 languages.
Translate a whole document
1. Select Review > Translate > Translate Document.
Multi-factor authentication for Office 365 refers to the process of having two or more methods of authenticating you as a user. Simply enabling MFA protects against a huge portion of online threats (an estimated 80% of cyber security attacks are initiated through a compromised email password).
Historically when you need to share a document with someone, you email it to them as an attachment. SharePoint Online stores the files in a central company Document Management System and instead of emailing a copy for them to edit and send back, you can send them a link to the file so that you can co-work on the same file at the same time. There will be no more version discrepancies or lost copies. This blog will show you how you can share these document links from the various places you will work with a document within SharePoint.
1. Go to the OneDrive or SharePoint and sign in with your account.
2. Select the file or folder you want to share and then select Share.
3. Click on the arrow (>) to change with whom you want to share the document. Select Specific people under Link settings and click Apply.
By default, Allow editing is turned on. If you want people to only view your files, uncheck the check box.