Microsoft Teams have introduced some exciting new abilities to breakout room functions providing more flexibility to organizers and participants!
If you're not familiar with the term, a breakout room is a separate online workspace associated with a main Teams meeting, with each room having its own chat and resources.
There are 3 new controls available:
Breakout room timers can last between 5 to 65 minutes, the value is able to be set via room settings as per Figure 1 below.
The other settings govern if users return automatically to the rooms when assigned and back to the main meeting when the rooms close and whether users can choose to return to the main meeting. Ideally participants will stay in breakouts until the breakout period finishes, so this setting is off.
Counting Down the Minutes!
When active, a timer is visible in the breakout room. Unlike the normal elapsed time shown in meetings, this is a countdown clock.
In Figure 2 (below) the remaining amount of time is displayed for participants to see, an alert that the room will soon shut down appears at the 30 seconds mark prior to the timer reaching 0.
If all participants in the breakout rooms leave prior to the timer reaching 0, the breakout room will automatically close.
Should all participants still be in the room once the timer has expired, the room will close and the participants will be returned to the main meeting (on the condition that the organizer has enabled the auto-move to rooms options prior).
Breakout rooms are a very popular feature within Teams meetings and the new features allow a smoother transition for participants and organizers alike.
This one of many cool features that are being rolled out by Microsoft regularly, and we help our customers to keep up with the improvements so they can make the most of them as they are released.
Book a chat with one of our team here to find out how we can help your organization make the most of the Office 365 applications!
Did you know that you are able to update and schedule your Microsoft Teams for when you're out of the office?
Out of Office messages are a great way to advise both external and internal parties that you are currently not available. Anyone that contacts you while you're away from the office will receive a (customisable) message, and the best part is that you are also able to determine a specific date range that they will receive this notification.
Microsoft Teams offers the option to display your Out of Office each time someone tries to sent you a message or @ mentions you in a channel. Here's how to get started:
1. Launch Teams and click on your profile picture.
2. Then click on Set Status message.
3. Type your ‘Out of Office‘ message. There’s a 280 character limit to your message. Users can also @mention whom people can contact while you’re offline.
4. Check the option Show when people message me.
5. Click on Clear status message after.
6. Set how long you want the message to be visible to everyone.
7. Apply the changes and you’re done.
This one of many cool features that are being rolled out by Microsoft regularly, and we help our customers to keep up with the improvements so they can make the most of them as they are released. Book a chat with one of our team here to find out how we can help your organization make the most of the Office 365 applications!